Specialized pediatric medical billing services for well-child visits, immunization coding, newborn care, developmental screenings, Medicaid/CHIP billing, and multi-specialty pediatric practices, with a focus on cleaner claims and stronger A/R follow-up.
The Challenge
Pediatric billing requires more than claim submission. It depends on accurate age-based coding, preventive visit billing, immunization administration, Modifier 25 usage, Medicaid/CHIP rules, coordination of benefits, and payer-specific documentation. Dastify Solutions helps pediatric practices reduce avoidable denials and recover revenue tied up in billing errors and unpaid claims.
Dastify Solutions supports pediatric practices across the U.S. with:
Challenges
| Challenge | Impact on Revenue |
|---|---|
| Age-Based Modifiers | Incorrect coding leads to denials |
| Preventive Care Reimbursements | Delays in vaccine & screening payments |
| Developmental Screening Documentation | Missing tool name, score, interpretation, or medical-necessity details can trigger denials |
| Family or Multi-Child Visits | Missed charges, duplicate entries, or incorrect payer sequencing can delay |
| Staffing Shortages | Delayed claim follow-up, slower appeals, and aging A/R balances |
| Immunization Bundling Errors | Major revenue loss from incorrect code usage (90460/90461 vs. 90471/90472) |
Fix Pediatric Billing Gaps Before They Become Repeat Denials
Our pediatric billing team reviews coding, eligibility, documentation, payer edits, and denial patterns to identify issues before they become repeat claim problems.
Services
Our pediatric billing team supports the full revenue cycle, from eligibility verification and coding review to claim submission, denial management, payment posting, and accounts receivable recovery.
Eligibility & Benefits Verification
We verify coverage, prior authorization, and secondary insurance to prevent eligibility-based rejections.
Pediatric Coding & Charge Entry
Our team reviews pediatric CPT and ICD-10 coding for age-based encounters, same-day well-child and sick visits, Modifier 25 scenarios, and immunization administration codes such as 90460 and 90461.
Well-Child Visit Billing Guidelines
Preventive exams and developmental screenings are reviewed against payer requirements, age-based preventive medicine codes, diagnosis-code alignment, and documentation standards to support accurate reimbursement.
Newborn & Neonatal Billing Services
For newborn billing, we review documentation for delivery attendance, initial hospital care, diagnosis-code alignment, provider notes, and payer-specific requirements to reduce preventable denials.
Pediatric Telehealth Billing
We review pediatric telehealth encounters for time-based coding, place-of-service details, modifier requirements, documentation support, and payer-specific telemedicine rules.
Immunization Administration Billing
Developmental Screening Billing
Adolescent Billing & Confidential Services
We support billing workflows for adolescent services such as confidential reproductive health, STI testing, behavioral health, and preventive care, including payer-specific privacy rules and accurate age-based preventive medicine coding.
CHIP & Medicaid EPSDT Billing
We help manage EPSDT-related billing workflows for eligible children under 21, including MCO enrollment verification, prior authorization checks, preventive service documentation, and ICD-10 code review.
Coordination of Benefits for Dual-Covered Patients
We review coordination of benefits details, including birthday-rule situations where applicable, to help identify the correct primary and secondary payer before claims are submitted.
Our Proven Process
Claim Scrubbing
Claim-scrubbing tools and billing review workflows flag age-specific coding mismatches, missing documentation, modifier issues, eligibility problems, and payer edits before submission.
Denial Management & Appeals
Our team analyzes denial patterns, identifies payer-specific trends, and prepares corrected claims or appeals with supporting documentation when appropriate.
Accounts Receivable (A/R) Recovery
Dedicated A/R teams follow up on unpaid claims, prioritize aging balances, resolve payer delays, and reduce repeat follow-up issues.
Payment Posting & Reconciliation
Accurate payment posting and reconciliation help identify underpayments, payer adjustments, patient balances, and unresolved claim issues.
— Choose Your Plan
Transparent Pricing With No Hidden Fees
Starter
For Solo & Small Practices
*Based on collections
Most Popular
Growth
For Group Practices & Clinics
*Based on collections
Enterprise
Hospitals & Large Systems
Volume-based pricing
— Proven Expertise in
50+ EHR/EMR/PMS
Subspecialties
Pediatric Cardiology
EKGs & echocardiograms denied for “non-medical necessity”
Review documentation, confirm diagnosis-code alignment, check payer medical-necessity rules, and attach supporting records when required.
Pediatric Orthopedics
Review imaging, fracture-care documentation, laterality, injury details, and diagnosis-code support before claim submission or appeal.
Pediatric Neurology
Pediatric Behavioral & Mental Health
Review medical-necessity documentation, prior authorization requirements for ABA or behavioral health services, and payer-specific mental health billing rules.
HIPAA-Compliant Billing Support for Pediatric Practices
We follow HIPAA-focused billing workflows designed to protect patient information during eligibility checks, claim submission, denial management, payment posting, and reporting.
Denial Codes
Pediatric billing denials often arise from coordination of benefits errors, age-specific coding mistakes, missing documentation, prior authorization issues, and modifier misuse. Our pediatric billing team uses claim scrubbing, coding review, payer-rule checks, and denial trend analysis to reduce these issues before submission.
| Denial Code | Description |
|---|---|
| CO-50 | Service not covered under the patient's plan. |
| CO-197 | Preauthorization or precertification was not obtained. |
| CO-16 | Missing or incomplete claim or patient information. |
| CO-11 | Diagnosis does not match the billed procedure. |
| CO-29 | Claim submitted after the payer's timely filing deadline. |
| CO-22 | Coordination of benefits issues with multiple insurance providers. |
| CO-18 | Duplicate claim or service already processed. |
| CO-97 | Service included in another billed procedure (bundled). |
| CO-96 | Non-covered or excluded service under plan rules. |
| CO-109 | Claim not covered by this payer or coverage inactive. |
| CO-45 | Charges exceed the allowed fee schedule amount. |
| CO-170 | Patient deductible not met for this service. |
| CO-151 | Documentation is insufficient to support the billed service level. |
| CO-204 | Service not covered under the patient's benefit plan. |
Get The Answers You Need
A: Common causes include missing or incorrect modifiers, incomplete documentation, diagnosis-code mismatch, eligibility issues, prior authorization problems, coordination of benefits errors, and payer-specific preventive-care rules.
A: When a sick visit and well-child visit occur on the same date, the documentation should clearly separate the preventive service from the problem-oriented evaluation. Modifier 25 may apply when the sick visit is significant and separately identifiable, but payer rules and documentation requirements should be reviewed before submission.
A: Preventive medicine billing should include the correct age-based CPT code, routine exam diagnosis code, required counseling or anticipatory guidance documentation, and payer-specific details for screenings, immunizations, and separately billable services.
A: The best pediatric RCM solution should integrate with your EHR, support pediatric CPT and ICD-10 workflows, track claims, flag payer edits, manage denials, and provide clear A/R reporting. Dastify works with common systems such as Epic, Kareo, eClinicalWorks, and other major EHR platforms.
A: Yes. Dastify works with Epic, eClinicalWorks, Kareo, and other major EHR, EMR, and practice management systems to support claim visibility, billing workflows, reporting, and payment follow-up.
Get Started
Get pediatric billing support built around well-child visits, immunization administration, Modifier 25 review, Medicaid/CHIP rules, coordination of benefits, denial prevention, and A/R follow-up. If your practice is losing revenue to coding issues, unpaid claims, or repeat denials, request a free pediatric billing audit. We review your recent claims and identify billing issues, denial trends, and possible recovery opportunities.
